NIH, in collaboration with HHS, is
implementing an E-Gov initiative to provide you with easier and
faster access to your Official Personnel Folder (OPF). Your personnel
file is owned by the Office of Personnel Management and is accessible
to you and to NIH human resources staff. The OPF is a file containing
records that cover an individual's entire federal employment history
(but does not include contractors or fellows).
HHS is converting each employee's OPF from a paper file to an
electronic file or electronic OPF (eOPF). eOPF is an automated
solution, developed by Integic Corp., to manage the HHS OPF process.
The eOPF allows each employee access to his or her OPF forms and
information through a secure Internet connection. It is expected
that the system will debut during the summer of 2005. Hard copy
OPFs will continue to be maintained until a decision is made by
OPM regarding their disposition.
Benefits of having your OPF converted to electronic format include:
- Access at any time (24 hours a day). You won't have to request
your file and wait several days for it to become available for
review in the office of your HR team.
- You can monitor your own records, which ensures greater accuracy
- Email notification to you each time a document is added to
- Pre-defined access roles to prevent unauthorized access to
your folder, resulting in greater security and protection of
your privacy. There is no change in policy regarding who has
the authority to access your OPF.
- Reduced cost associated with storage, maintenance and retrieval
- eOPFs are more secure than paper, have a longer "shelf life" and
provide easy backup and recovery capability. Incremental eOPF
data backups are taken on a daily basis and full system backups
are performed weekly. The database is highly secure with state-of-the-art
- Elimination of the potential loss of your OPF during filing
Employee information sessions will be held during the implementation
period. The first two will be held on Thursday, June 16, from 9
to 11 a.m. and 1 to 3 p.m. Both are located in Masur Auditorium,
Bldg. 10. If you are unable to attend one of these sessions, watch
for future email notifications regarding dates, times and locations
for more sessions.
You should also watch your email for information on accessing
the eOPF system. This information will be sent to employees prior
Visit the NIH eOPF web site at http://hr.od.nih.gov/HRSystems/eOPF/default.htm or the HHS eOPF web site at http://intranet.hhs.gov/eopf/ for more
information and resources.
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